The role of the DPO
As we’ve mentioned in the past the GDPR regulations which come into effect in May 2018 carry an obligation on all schools to appoint a Data Protection
Officer. Read more
Data Protection Officer (DPO)
Our Data Protection Officer Service is intended to assist schools and Multi Academy Trusts (MATs) in complying with the requirement to appointment such a role with the responsibilities set out in Article 39 of the General Data Protection Regulations (GDPR).
Our delivery of the Data Protection Officer role shall include:
- Providing advice and guidance when required
We will appoint a designated consultant to manage your account. He/she will be an expert in this area and inform and advise your school or MAT, and your employees about the obligations that are required to comply with the GDPR and other data protection laws. This will be done by way of reports, information sheets and training. Telephone and email advice is also available for school or MAT leaders.
- Creating and maintaining data records
We will create and maintain comprehensive records of all the data processing activities carried out by the school or MAT, including the purpose of all activities, which must be made public upon request.
- Drafting data policies and procedures
We will devise and maintain policies and procedures to regulate your processing of personal data and set out how to interact with external bodies, regulatory authorities, data subjects and information seekers.
- Providing training for employees
We will offer training to your employees on compliance with GDPR and other data protection laws. Training will be given in two workshops and online once our eLearning course becomes available.
- Acting as the first point of contact with authorities
We will be the first point of contact for supervisory authorities and for individuals whose data is processed.
- Managing Subject Access Requests and those under Freedom of Information Act
We will manage enquiries under data protection and freedom of information laws, in that we will manage the data collection process, as carried out by your employees under our direction, and draft the various correspondences with the data subjects and regulatory authorities.
- Conducting an annual audit of your data processes
In addition to providing regular updates, we will carry out an annual audit to provide an assessment of whether your school or MAT is following good data protection practice. The audit will look at whether you are following your policies and procedures and make recommendations for improvements including any new guidance from the ICO.
If you would like to talk you us about our Data Protection Officer Service, please contact us on the number above, on enquiries@judicium.com or use the tell me more box below.
We look forward to hearing from you.
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Don't forget...
.... that our HR Advisory service now includes an annual visit to your school. You can use this visit to apprise us of any new developments in your school or alternatively to assist you with any HR issues that are better dealt with face to face.
There is no extra cost for this visit and it is available to all HR Advisory clients old and new. If you would like to book a visit by one of our consultants to your school, please contact us on 0845 459 7013.
Judicium’s people are a breath of fresh air. Jonathan Wilson Headteacher Duffryn High School Newport
