School Governance & Clerking Service

The role of a Clerk has changed - for both academies and maintained schools. Please see p.46 in the Governance Handbook.

Is your clerk a professional advisor to your governors?

Judicium Education's School Clerking & Governor Advisory Service is designed to support school governors to properly discharge their statutory responsibilities and to operate an effective and efficient governing body. The service is flexible in so far as governing bodies may elect to have support on governing meetings only, or may also choose to have attendance on committee meetings.

Our School Clerking & Governor Advisory Service includes:

Initial meeting with school leadership or governing board

At the start of the contract, we will visit your school to explain the service, familiarise ourselves with your processes and gather the information and documents that will be required to provide clerking services to your school.

Advisory service on matters related to school governance

Advice by telephone and email on governance related matters. This advice can be sought anytime during working hours and is suitable for matters that may arise pre or post governor meetings. We endeavour to reply to all questions within two working days.

Updating service of forthcoming changes

Governors will receive regular email updates on major legal/regulatory or Ofsted changes that are forthcoming or are about to come into effect with a view to enabling the governing body to keep abreast of their responsibilities.

Record keeping service

This includes keeping records of governing body constitution, appointments, terms of office, committee memberships, specialist roles and pecuniary interests.

Coordinating, drafting and circulating agenda

Governors will be asked to suggest items for inclusion in the Agenda for meetings, such Agenda to be circulated by email at least seven days before meeting.

Attendance at governing body meeting and Committee meetings as requested

The school clerk assigned will attend your governors’ or committee meeting as required, on mutually convenient dates, and be available to advise on procedural matters relevant to the meeting. Where an issue requires further research, or an answer is not immediately available, the clerk will provide an answer at a later stage

Drafting and circulating minutes

Within 10 days of the meeting draft minutes will be sent out for approval and a copy reserved for future reference.

Accredited eLearning for all governors

As part of the annual package, all governors of the school will have free, unlimited access to our clerking & governance eLearning library. This currently has several CPD accredited courses and is continuously being updated in line with available resources and governor demand.

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